Job Openings >> Records Clerk
Records Clerk
Title:Records Clerk
Department:Sheriff's Department
Job Type:Full-Time
Job Title:  Records Clerk
Department:  Sheriff
Location:  Sheriff, Administrative Division
FLSA:  Non-Exempt
Reports To:  Department Supervisor

This is a third shift position that will require working weekends and holidays.

Under direction, employee maintains log of all radio traffic and computer inquires.  Checks for criminal history when application is made for pistol permits.  Conducts warrant checks and maintains jail sheets.  Establishes and maintains files, keeps records and performs NCIC computer operations.  
(All duties listed may not be included in any one position nor does the list include all tasks found in a position of this class.)
A.        Radio Traffic/Computer Inquiries.  Obtains vehicle registration and driver’s license information.  Inquires on subjects for wanted persons.  Checks weapons, articles, vehicles, etc. as possibly being stolen.  Obtains phone numbers, addresses and maintains a written log of all radio and computer transactions.
B.        Warrant Checks.  Check subjects for warrants (in computer, in -house files or with other agencies) when they are booked into the jail and before being released.  May also check in-house files for warrants on subjects for other agencies.
C.        Criminal Background Checks.  Performs local background checks on subjects for employers, other law enforcement agencies, security clearances and when a subject applies for or renews a pistol permit.
D.        Jail Sheets.  Must process and maintain all paperwork on subjects that are arrested.  This consists of coding each individual’s paperwork and creating files.  Information on each subject must be entered and coded correctly into the computer.
Copies of each warrant are made for the court system.  Printing of subjects photo is done after each arrest.
E.         File Management.  Maintains subject’s files; Obtains information from subjects files for deputies, investigators and other agencies.  All information received on a subject must be coded and filed.  Must also keep records of all individuals convicted of sex crimes, as well as register any individual convicted of felony crimes.
F.         NCIC Computer Operation.  Make nationwide computer entries of stolen articles, weapons, vehicles, wanted persons etc.  Submits requests and responses to other law enforcement agencies to verify information on stolen property or wanted persons.  Sends teletypes (messages) to one or more agencies requesting assistance in locating persons or property wanted by Madison County Sheriff’s Department.

A.        Knowledge, Skills and Abilities.  Knowledge of telephone, typing, filing and computer operations.  Ability to effectively communicate with the public in person and by phone and with deputies using coded language.  Must be able to operate a radio, understand and convey messages as needed.  Must speak clearly and concisely. 
B.        Education and Experience.  Any combination of education and experience equivalent to graduation from a standard high school.  Must possess at least one year basic clerical experience.
C.        Special Requirements.  Ability to cope with a highly stressful environment and maintain sound judgment.


$26,748.40 annually


Full-Time Employee Benefits Summary

Healthcare Insurance: Blue Cross of Alabama administered through the Local Government Health Insurance Plan (LGHIP).

Coverage Type

Employee's Premium

County's Contribution

Single Coverage Bi-weekly Premium

$ 46.00

$ 179.00

Family Coverage Bi-weekly Premium

$ 93.50

$ 455.00

Dental Coverage: Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in-network dentists. To locate in-network dentists go to Assuming the services are covered you will normally only be responsible for out of pocket.

Life Insurance: Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.

Employee Retirement Plans: Employees are required to participate in the Employees Retirement System, which is administered through the Retirement Systems of Alabama (RSA).Employees participate at one of the following levels:

Tier 1: An employee who had service credit in RSA prior to January 1, 2013 and contribute at a level of 5% per pay period. *The County contributes at a rate of 10.89%.

Tier 2: An employee who was hired on or after January 1, 2013 and contribute at a level of 6% per pay period. *The County contributes at a rate of 8.42%.

*Contribution percentage is set by the Retirement Systems of Alabama and changes annually.

Employee Clinic: Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County’s health insurance plan as their primary coverage.

Voluntary Plans are also available:
*Additional life Insurance for employee and dependents
*Flex spending accounts (healthcare and childcare)
*Vision insurance
*College Counts

Holidays, Annual Leave and Sick Leave:
*Minimum of 10 holidays per calendar year
*Accrue 8 hours of annual leave and 8 hours of sick leave per month

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