|Title:||Probate Clerk I|
Job Title: Probate Clerk I
Job Code: 0039
Department: Probate Judge
FLSA Status: Non-exempt
Reports to: Probate Judge
Under general direction, performs complicated clerical work assisting in the administration and probate of estates in the Probate Judge's department. Work involves probate recording and assisting in filing petitions to the court. Work is performed independently; however, the employee must abide by the office procedures and policies established in the department. Reports to the department superiors and work is evaluated through review and observation.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(All duties listed may not be included in any one position, nor does the list include all tasks found in a position of this class.)
Records all probate proceedings, petitions, wills, consents, orders, and letters. Places each document in numerical and date order. Prepares the documents for microfilming and verifies the microfilm copies. Later pages the copies in the docket book and files them in proper order.
Explains department procedures and policies to the general public and answers complaints. Prepares certified copies of probate records when requested.
Examines Notary Public applications and bonds. Issues the notary commissions, indexes and collects notary fees.
Assists in filing petitions for the court. Prepares cases for trial by scheduling on the court dockets, compiling the necessary material, and notifying the interested parties of the scheduled trial.
Files, receives, and enters claims against estates. Types transcripts of cases which are transferred to the Circuit Court. Performs related duties as requested.
QUALIFICATIONS AND SKILLS REQUIRED
- Education and Experience
Any combination of education and experience equivalent to: Graduation from a standard high school, including or supplemented by courses in business practice; experience in office or related clerical work is required.
- Knowledge, Skill, and Ability
Working knowledge of the State of Alabama Probate laws; considerable knowledge of modern office practices and procedures and of business English and commercial arithmetic; considerable knowledge of the policies and procedures of the work of the department to which assigned; ability to operate common office appliances, including computer; ability to keep complex clerical records; ability to establish and maintain effective working relationships with other employees and the general public.
MADISON COUNTY COMMISSION IS AN EQUAL OPPORTUNITY EMPLOYER
Full-Time Employee Benefits Summary
Healthcare Insurance: Blue Cross of Alabama administered through the Local Government Health Insurance Plan (LGHIP).
Single Coverage Bi-weekly Premium
Family Coverage Bi-weekly Premium
Dental Coverage: Dental coverage is included with LGHIP through Blue Cross and Blue Shield of Alabama. LGHIP manages dental costs and provides enhanced dental benefits using negotiated discounts with in-network dentists. To locate in-network dentists go to www.bcbsal.com. Assuming the services are covered you will normally only be responsible for out of pocket.
Life Insurance: Madison County provides $25,000 in life, $25,000 in accidental death and dismemberment and $25,000 line of duty insurance to eligible employees in certified positions.
Employee Retirement Plans: Employees are required to participate in the Employees Retirement System, which is administered through the Retirement Systems of Alabama (RSA).Employees participate at one of the following levels:
Tier 1: An employee who had service credit in RSA prior to January 1, 2013 and contribute at a level of 5% per pay period. *The County contributes at a rate of 10.89%.
Tier 2: An employee who was hired on or after January 1, 2013 and contribute at a level of 6% per pay period. *The County contributes at a rate of 8.42%.
*Contribution percentage is set by the Retirement Systems of Alabama and changes annually.
Employee Clinic: Madison County employees and dependents over age 12 may use the Employee Health Clinic for the low co-pay of $15.00 per visit. To be eligible to use the clinic, the employee and dependent must be enrolled in Madison County’s health insurance plan as their primary coverage.
Voluntary Plans are also available:
*Additional life Insurance for employee and dependents
*Flex spending accounts (healthcare and childcare)
Holidays, Annual Leave and Sick Leave:
*Minimum of 10 holidays per calendar year
*Accrue 8 hours of annual leave and 8 hours of sick leave per month